How to Protect Your IP Assets When Working with Remote and International Teams

  • Use a Virtual Private Network (VPN): Encrypt your data and make sure your information is secure with a VPN. If you do avail of a VPN service, make sure you do so from a reputable company that doesn’t track your activity.
  • Enable two-factor authentication: What’s better than one layer of security? Two, of course! Two-factor authentication adds an extra layer of security by asking for a code that is usually sent to a cellphone after the password is inputted.
  • Set up firewalls: With the numerous horror stories of phishing scams and company hacking on the internet, a firewall is one way to help keep your company data safe. Implement barriers between your company and untrusted sites and networks as an extra layer of protection and security.
  • Have work accounts for your employees: One of the key things to remember when it comes to security and working with remote teams is to keep work and personal life separate. Because remote teams usually use their own devices and work from home, the line between work and personal life can get a bit blurry. Make sure to set up work accounts for your employees to prevent confusion as well as bolster your security. The last thing you want is to have your employees accidentally saving company documents on their personal drives, with no one else having visibility or access to them.
  • Disable automatic login: Even though automatic login is helpful in that it saves time, it can also pose a threat to security. Make it a practice to have your employees disable automatic login to prevent other people from getting a hold of your private company information.
  • Get a password manager: Sharing passwords is always a tricky business. Even if you use a VPN and have your data encrypted, the fact that you’re sending confidential passwords across messaging apps or email is highly dangerous. The benefit of using a password manager is that password sharing is limited to one place and is doubly encrypted.
  • Utilize cloud-based storage: With the popularity of Google Drive and other cloud-based storage systems, it has become a lot easier to centralize your information and data. Implement standardized routines where data is created and shared via cloud and nowhere else. This helps keep your information in one place and will hopefully prevent it from going anywhere else. (Don’t forget to restrict access as well!)
  • Opt for tracking or monitoring software: It’s common for remote teams to make use of tracking and/or monitoring software to keep updated on their team’s movements. Besides keeping track of the time spent on certain sites, some softwares even take screenshots of your employees’ screens. This is also a good security measure as it helps you keep an eye on and monitor their online activity.

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Studying organisational culture and impact of having a distributed team.

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Amritpal Singh

Amritpal Singh

Studying organisational culture and impact of having a distributed team.

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